Office Administrator

Potelco, Inc., a subsidiary of Quanta Services, Inc. (NYSE: PWR), was founded in 1965. We specialize in engineering, procurement, and construction (EPC) services, which include designing, estimating, material acquisition, project management, construction, emergency power restoration, system maintenance, and similar services. Our expertise is in power, transmission, distribution, and substation projects. We are a leading full-service provider of power infrastructure, construction, and support services in utility and energy contracting throughout the Pacific Northwest and neighboring states.

We are proud to be working with some of the region’s largest energy companies as we continue to modernize their electric systems, move towards de-carbonization, and maintain thousands of miles of overhead and underground lines serving millions of residential and commercial customers. We uphold high safety, productivity, and reliability standards as we work with our customers to provide both current and strategic, forward-thinking energy infrastructure, delivery, and solutions.

The Office Administrator plays a key role in ensuring smooth and professional day-to-day operations at the office. This position manages front desk responsibilities, facilitates administrative support, and coordinates essential office functions. A strong customer service mindset, exceptional attention to detail, and the ability to proactively manage recurring tasks are critical to success in this role.
This position is designed to take ownership of a wide range of administrative and operational duties, enhancing overall office efficiency.

• Greet and assist visitors and serve as the first point of contact for all incoming calls and inquiries
• Monitor and respond to the general office and reception email inboxes
• Receive, sort, and distribute mail, FedEx, and packages
• Coordinate daily FedEx pickups and manage outgoing shipments
• Complete monthly P-Card reconciliations for select leadership employees
• Order and manage business cards and office stationery as needed
• Updating company data and phone rosters
• Order and coordinate lunch catering for meetings, trainings, and internal events
• Reserve and prepare meeting rooms, including AV setup, seating layout, and restocking supplies
• Perform daily checks and ensure organization of shared spaces (conference rooms, coffee bar, lunchroom, supply areas)
• Track and maintain inventory of office supplies, place orders through our major vendors
• Coordinate with vendors for recurring services (janitorial, pest control, water/coffee, etc.)
• Submit and follow up on building maintenance requests
• Provide administrative support to leadership and staff as needed

• Assist with data entry, document preparation, and report generation
• Flexible support role to serve as a backup resource to cross-functional teams as needed

Qualifications

• High school diploma or equivalent required; associate’s degree or administrative certification preferred
• Minimum 2 years of experience in an office administrator, office coordinator, or customer-facing administrative role
• Strong customer service skills with a professional, approachable demeanor
• Exceptional attention to detail, organizational skills, and time management
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
• Proficient in Microsoft Office Suite (Outlook, Excel, Word); familiarity with Concur a plus
• Experience in facilities or vendor coordination is a plus

Work Environment & Physical Requirements

• Full-time, in-person position in a professional office setting
• Frequent walking throughout the office and between floors
• Regular use of stairs to access supply areas and common spaces
• Routine lifting and carrying of boxes, packages, and supplies (up to 30 lbs)
• Ability to handle carts, manage deliveries, and navigate office storage spaces

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.