Proposal Coordinator

Brink Constructors, Inc. is an electrical contractor with over 75 years of experience in high-voltage transmission line and substation erection. With a long and industrious history, our experienced team continues to help power the nation now and into the future.

At Brink, our success stems from the skilled personnel that we employ and the philosophy we instill to follow and uphold our core fundamental ideals including Safety First. Becoming a member of the Brink team is more than “just a job” or satisfactory employment—at Brink, we build careers, and we invest in the future of our people. Bring your skills to light and power your future with our team.

Position: Proposal Coordinator

Brink Constructors, Inc. is an electrical contractor with over 75 years of experience in high-voltage transmission line and substation erection. With a long and industrious history, our experienced team continues to help power the nation now and into the future.

At Brink, our success stems from the skilled personnel that we employ and the philosophy we instill to follow and uphold our core fundamental ideals including Safety First. Becoming a member of the Brink team is more than “just a job” or satisfactory employment—at Brink, we build careers, and we invest in the future of our people. Bring your skills to light and power your future with our team.

About this Role

The Proposal Coordinator will generally audit new proposals, make changes to existing proposals, and develop contracts. The job also involves keeping a database of outgoing proposals, deadlines, and submittals, so computer skills will certainly be utilized in this position. The Proposal Coordinator should also renew items before they lapse and write bid packages in accordance with laws and regulations; this is usually done with the help of a lawyer. Those in this position will review bid insurance requirements and have them approved by the local government and are also in charge of making sure any other forms and approvals are obtained before construction begins. The Proposal Coordinator will also collaborate with the estimating teams daily.

Responsibilities

• Proposal Coordination: Coordinate and manage the proposal development process from start to finish.
  • Receive bid notice, and keep an updated log of all bids
  • Put bidding information together to be sent to the Owner, including the ordering of bid bonds, and Certificates of Insurance.
  • Setup bid sheets and prepare bidding information
  • Submit proposals to owners and maintain proposal schedules and deadlines.
• RFP Analysis: Review and analyze RFPs (Request for Proposals) to identify requirements and evaluation criteria.
• Writing and Editing: Write, edit, and format proposals to ensure clarity, compliance, and quality.
  • Conduct research to support proposal content and strategy
  • Work with proposal writers and subject matter experts.
• Collaboration: Work with cross-functional teams to gather necessary information and inputs. Work heavily with estimating team.
• Contract Management: Review RFP contracts, explain terms and conditions, ensure compliance, and analyze risks.
  • Stay up-to date with legislative changes and coordinate with the legal department as needed.
  • Ensure all contract related documents are stored according to company policy and procedures and maintain detailed and organized files.
• Documentation: Maintain organized systems of physical and digital records, create language standards, and ensure proper execution of documents.
• Coordination Support: Provide secretarial and administrative support to the Director of Project Development.
  • Place calendar invites to bidding team
  • Keep an updated list of all awarded projects
  • Answer general phone inquiries using a professional and courteous manner and direct them to the appropriate staff members
  • Sort incoming mail and courier deliveries for distribution and prepare and send outgoing mail and courier parcels.
  • Maintain a repository of proposal templates and best practices.
• Other duties as assigned

Required

• Associate’s degree in business, construction management, Paralegal, or an equivalent field
• Proven experience in proposal writing and coordination.
• Strong analytical and organizational skills.
• Excellent written and verbal communication skills.
• Ability to work under pressure and meet tight deadlines.
• Proficiency in Microsoft Office Suite
• Attention to detail and high level of accuracy, with an ability to spot errors

Preferred Skills

• Self-Starter
• Experience in Utility Construction Industry.
• Knowledge of legal requirements involved with contracts
• Familiarity with accounting procedures
• Excellent writing skills
• Ability to work with varying seniority levels, including staff, managers and external partners
• Ability to use discretion and keep sensitive financial related information confidential
• Ability to multitask, work under pressure, meet deadlines, and be able to thrive in a fast-paced work environment.
• Ability to exercise initiative and sound judgment and to react with discretion under varying conditions
• Proficiency of proposal management software (e.g., Sales Force)
• Certification in proposal management (e.g., APMP).

Pre-screen: Upon offer, employees will be required to complete and pass a pre-employment drug screen, background, and MVR check.

Benefits

• 401(k) with company match (traditional & roth available)
• Paid Holidays and PTO
• Parental Leave
• Medical, Dental, Vision
• Additional Voluntary benefits available
• Employee Discounts
• Company paid:
• Health Plan (HDHP 5,000 -other plan options available for cost)
• Long Term Disability
• 1X Base Salary life Insurance
• Employee Assistance Program

Brink Constructors, Inc. does not sponsor applicants for work visas. All applicants must be legally authorized to work in the United States.

Brink Constructors, Inc. participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Brink Constructors, Inc. will only use E-Verify once you have accepted a job offer and completed the Form I-9.

Brink Constructors, Inc. is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all applicants and employees regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, disability, status as a covered veteran, or other military status.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.