Office Administration - Cost & Finance Support

NorthStar Energy Services, a Quanta Services, Inc. (NYSE:PWR) company, is based in Channelview, TX and provides engineering, design, procurement, construction and support services to the chemical, petrochemical, pipeline, oil & gas, bulk storage and terminal industries throughout the country. We offer individual project services as well as turnkey EPC project implementation.

NorthStar possesses the skills and expertise to self-perform the design and installation of civil, structural, mechanical, piping, electrical, and instrumentation systems throughout a broad array of industrial applications.

Joining our team means being part of an organization that values drive and inclusion. We focus on career development and reward excellence, recognizing each team member's unique contributions. We're at the forefront of powering modern life. Discover how your skills and dedication can make a real difference to us.

NorthStar Energy Services is looking for a skilled individual to keep our projects and the people behind them running smoothly. You’ll own day-to-day office administration and be the go-to support for cost tracking, payroll inputs, payables, and client invoices. Your work lets project managers focus on engineering while you keep the numbers accurate and the paperwork tight.

Office Admin

• Manage supplies, PPE, and equipment
• Format and print documents & presentations
• Coordinate with IT and vendors for service calls
• Maintain contract files and execution logs

Project & Cost Coordination

• Open job numbers and set up project folders
• Validate timesheets; monitor labor & material cost
• Deliver weekly cost-summary reports to PMs
• Assist with project proposals

Finance Support

• Process accounts payable; match POs & receipts
• Prepare client invoices and follow up on receivables
• Compile time & expense data for payroll
• Assist monthly close; run cost, revenue & margin reports

• Associates Degree in Business, finance or related field
  • Bachelor's degree in Business, finance, accounting or related is highly preferred
• 5+ years in office or project-admin roles with finance duties
• Advanced Excel (formulas, pivot tables, macros)
• Working knowledge of accounting/ERP software (Spectrum; QuickBooks)
• Detail-focused, discreet, and self-directed
• Experience in engineering, EPC, or energy construction environments, preferred
• Familiarity with database tools or BI dashboards, preferred
• Must be a U.S. Citizen or Permanent Resident

As a Quanta Services employee, we offer a wide range of benefits to fit your needs.

• 401(k) with immediate matching and vesting
• Fully comprehensive benefits packages; Medical, Dental, Vision
  • Your choice of PPO, HSA, FSA
• Short term and long term benefits
• Employee discounts on consumer goods

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All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.