Office Coordinator

Summit Line Construction, a subsidiary of Quanta Services, Inc. (NYSE: PWR), is one of North America's premier utility construction companies. Headquartered in Heber City, Utah, we offer powerline and substation construction and maintenance services in a variety of utility markets. Like many Quanta operating companies, Summit Line continues to experience significant growth. As our national operations expand, we seek motivated individuals to join the team!

Company Overview:

Summit Line Construction is headquartered in Heber City, Utah with additional Utah locations in Sandy and Provo. You can also find us in Northern California, Reno, Las Vegas and Phoenix. We offer our team members competitive pay and benefits, rewarding work, growth opportunities, and a constructive and collaborative work environment.

Position Summary:

We are seeking an organized and proactive Office Coordinator to join our Heber, UT team! This role goes beyond traditional receptionist duties, encompassing broader administrative responsibilities and coordination to ensure the smooth operation of the office. The Office Coordinator is the central point for office activities, supporting both internal teams and external visitors while contributing to an efficient and welcoming environment.

*This position will report full time out of our Heber, UT location*

Key Responsibilities: 

Customer Service & Front Office Management

• Serve as the primary point of contact for office visitors and callers, delivering exceptional service and ensuring inquiries are resolved or directed appropriately.
• Supervise the reception area, maintaining its cleanliness, organization, and professional image.
• Assist in onboarding new team members by coordinating office tours, workspace setup, and introductions to staff.
• Act as a liaison between staff, clients, and visitors to foster strong communication and relationships.

Office Coordination & Administrative Support

• Manage office schedules, including coordinating shared calendars and booking meeting rooms to optimize resource use.
• Oversee the procurement of office supplies, ensuring availability while adhering to budget guidelines.
• Support office management functions, including maintaining filing systems, updating organizational charts, and preparing documentation.
• Assist in tracking and processing invoices, expense reports, and other basic financial documentation.

Meeting & Event Coordination

• Organize and oversee the logistics of meetings and events, including scheduling, catering, preparing agendas, and setting up required materials or equipment.
• Assist with planning office functions, celebrations, and team-building activities to enhance workplace culture.
• Work with external vendors on event set up, logistics, catering, space etc. for external offsite meetings and events.

Mail, Documentation & Recordkeeping

• Monitor and handle incoming and outgoing mail and packages, maintaining logs for tracking purposes.
• Support the preparation of reports, presentations, and correspondence as needed by team leaders.
• Maintain office records and documentation, ensuring adherence to confidentiality standards.

Office Operations & Maintenance

• Oversee general office upkeep, including organizing shared spaces and troubleshooting equipment issues.
• Partner with facility management to address maintenance requests and ensure the office remains safe and operational.
• Implement and reinforce office policies and procedures, promoting a productive and collaborative environment.

Qualifications: 

• High school diploma or equivalent required.
• Associate degree in business administration or a related field preferred.
• Minimum of 3 years in an administrative or office coordination role, preferably in a fast-paced environment.
• Exceptional verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proven ability to manage priorities and meet deadlines with minimal supervision.
• Collaborative mindset with a focus on problem-solving and supporting team goals.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with scheduling tools, office equipment, and basic IT troubleshooting.
• Comprehensive understanding of office administration practices and customer service principles.
• Awareness of safety protocols and confidentiality standards.

Benefits:

We offer an extremely competitive and comprehensive benefits package including:

• PTO that starts accruing DAY 1
• 401K Immediate Vesting; employer match starting same day
• Several medical plans to choose from
• Dental Plan and Vision Plan
• Life insurance, short term & long-term disability
• Paid Holidays
• Pet Insurance
• Employee discounts, EAP and Wellness Program
• Identity Theft Protection and so much more!

#SLC_HP

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.