Receptionist

Summit Line Construction, a subsidiary of Quanta Services, Inc. (NYSE: PWR), is one of North America's premier utility construction companies. Headquartered in Heber City, Utah, we offer powerline and substation construction and maintenance services in a variety of utility markets. Like many Quanta operating companies, Summit Line continues to experience significant growth. As our national operations expand, we seek motivated individuals to join the team!

Company Overview:

Summit Line Construction is headquartered in Heber City, Utah with additional Utah locations in Sandy and Provo. You can also find us in Northern California, Reno, Las Vegas and Phoenix. We offer our team members competitive pay and benefits, rewarding work, growth opportunities, and a constructive and collaborative work environment.

Position Summary:

• We are currently seeking a Receptionist to join our Heber, UT team! The Receptionist is the first point of contact for visitors and callers, providing exceptional customer service while managing administrative tasks that support the office's functionality.

Roles and Responsibilities: 

Customer Service 

• Greet visitors warmly upon arrival, assisting with inquiries and directing them to appropriate staff members. 
• Answer and manage incoming calls efficiently, redirecting them to the correct departments as needed. 
• Handle customer complaints and inquiries with professionalism, aiming for prompt and satisfactory resolutions. 
• Maintain a welcoming and organized reception area to enhance the office’s professional image. 
• Foster positive interactions with all visitors, contributing to an inviting atmosphere. 

Administrative Support 

• Coordinate appointment scheduling for staff, ensuring efficient use of meeting and office resources. 
• Perform data entry tasks and maintain accurate records, supporting overall office administration. 
• Prepare and distribute internal communications, ensuring timely and clear information sharing. 
• Monitor office supply levels and place orders as needed, managing inventory effectively. 
• Support various administrative tasks to streamline office processes and support team members. 

Meeting Coordination 

• Schedule and organize meetings and events, coordinating with relevant staff to confirm availability. 
• Prepare meeting agendas and take minutes, distributing them to participants in a timely manner. 
• Arrange logistics for meeting materials, including audio/visual setup and document preparation. 
• Ensure that meeting rooms are set up properly and maintained for a professional environment. 
• Provide follow-up on action items from meetings, helping teams stay organized and informed. 

Mail and Document Management 

• Sort and distribute incoming mail and packages, ensuring timely delivery to recipients. 
• Prepare outgoing mail, coordinating with shipping services to meet delivery timelines. 
• Maintain an organized log of important correspondence for easy retrieval and tracking. 
• Ensure proper handling of confidential documents, adhering to privacy standards. 
• Support organization of office filing systems to enhance efficiency and document accessibility. 

Office Maintenance and Safety 

• Ensure that the reception area is clean, organized, and welcoming to all visitors. 
• Assist with the maintenance and troubleshooting of office equipment, reporting any issues. 
• Coordinate with facility management to report and resolve maintenance needs promptly. 
• Implement and uphold office safety protocols, creating a safe environment for staff and visitors. 
• Monitor the organization and cleanliness of shared spaces, supporting a professional workspace. 

Qualifications: 

• Education: High school diploma or equivalent; associate degree preferred. 
• Experience: Minimum of 2 years in a receptionist or administrative role. 
• Skills: Excellent verbal and written communication, multitasking abilities, and attention to detail. 
• Technical Proficiency: Proficient in Microsoft Office Suite and capable of operating common office equipment. 
• Knowledge: Basic understanding of office administration, customer service principles, and confidentiality standards. 

Benefits:

We offer an extremely competitive and comprehensive benefits package including:

• PTO that starts accruing DAY 1
• 401K Immediate Vesting; employer match starting same day
• Several medical plans to choose from
• Dental Plan and Vision Plan
• Life insurance, short term & long-term disability
• Paid Holidays
• Pet Insurance
• Employee discounts, EAP and Wellness Program
• Identity Theft Protection and so much more!

#SLC_HP

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.