HR Payroll Coordinator

Every moment of every day, people around the world rely on the energy they access through infrastructure built by Quanta. Comprising the largest skilled-labor force in North America, our employees are highly skilled and innovative, continually working to connect people and power. We’re building the infrastructure that supports the energy transition, and there are more opportunities than ever to be part of our team. Join us and build your career building a brighter future.

Imagine what you could do here. We encourage, inspire, and support our people to seize opportunities in our corporate office and with hundreds of our operating companies worldwide that provide solutions for the utility, renewable energy, electric power, industrial, and communications industries.

Quanta actively promotes and maintains a culture of belonging where all employees can be themselves, live their values, and find opportunities to succeed. When you join our team, you join a dynamic organization in which career development is encouraged, excellence is rewarded, and diversity is prized. Come find out how our people power modern life.

The HR Payroll Coordinator is responsible for preparing, processing, and administering payroll for employees, including overseeing shadow payrolls for employees working in multiple jurisdictions. This role requires a meticulous approach to data verification, input, and auditing to ensure accurate and timely payroll processing each pay cycle. The Senior Payroll Clerk handles inquiries from staff, resolves discrepancies, and adheres to all payroll procedures and policies while maintaining strict confidentiality.

• Payroll Processing: Prepare and process payroll, ensuring timely and accurate data entry for all employee pay, deductions, and adjustments.
• Shadow Payroll Administration: Administer shadow payrolls for employees working internationally or in other tax jurisdictions, coordinating with tax professionals as necessary to ensure compliance.
• Data Management: Collate, verify, and input payroll data into the payroll system, updating records and processing changes to employee profiles as required.
• Auditing and Reconciliation: Perform routine reconciliations and audits during each pay cycle to identify and resolve any discrepancies or errors.
• Compliance: Prepare and submit necessary reports and forms required by the IRS or other regulatory bodies, ensuring adherence to all relevant guidelines and regulations.
• Staff Support: Respond to payroll-related inquiries from employees, providing accurate and timely information. Research and resolve payroll discrepancies and omissions, escalating complex issues as needed.
• Confidentiality and Policy Adherence: Follow established payroll processing procedures, uphold company policies, and maintain strict confidentiality of payroll data.

Education: High school diploma or equivalent required. Additional coursework in accounting, finance, or payroll management is a plus.

Experience: 3-5 years of related experience in payroll processing, with proficiency in payroll administration and shadow payrolls preferred.

Skills:

• Strong attention to detail and data accuracy
• Proficiency with payroll software and Microsoft Office Suite
• Knowledge of payroll regulations, including tax and compliance requirements
• Effective communication and problem-solving skills
• Ability to work independently within established procedures and deadlines

Competencies:

• Ability to manage multiple payrolls, including shadow payrolls, in a fast-paced environment
• Strong organizational skills and a systematic approach to handling payroll discrepancies
• Commitment to upholding confidentiality and integrity in payroll administration

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.