Contracts Administrator

Brink Constructors, Inc. is an electrical contractor with over 75 years of experience in high-voltage transmission line and substation erection. With a long and industrious history, our experienced team continues to help power the nation now and into the future.

At Brink, our success stems from the skilled personnel that we employ and the philosophy we instill to follow and uphold our core fundamental ideals including Safety First. Becoming a member of the Brink team is more than “just a job” or satisfactory employment—at Brink, we build careers, and we invest in the future of our people. Bring your skills to light and power your future with our team.

Brink Constructors, Inc. The Contract Administrator will generally audit new proposals, make changes to existing proposals, and develop contracts. The job also involves keeping a database of outgoing proposals, deadlines, and submittals, so computer skills will certainly be utilized in this position. The contracts administrator should also renew items before they lapse and write bid packages in accordance with laws and regulations; this is usually done with the help of a lawyer. Those in this position will review bid insurance requirements and have them approved by the local government and are also in charge of making sure any other forms and approvals are obtained before construction begins. They may also be responsible for reviewing contractor payment requests and/or administering payments for contractors. Finally, contracts administrators must make sure all contracts are carried out and closed successfully.

Pay:

This is an exempt/salary position.  The pay range is $45,000 - $65,000. Pay may vary depending on your location, skills, and experience.

• Interpret contract terms in order to resolve disagreements between the parties.
• Assist with estimating and contracts
• Receive bid notices, and keep an updated spreadsheet of all bids
• Place calendar invites to bidding team
• Set up bid sheets
• Put bidding information together to be sent to the Owner, including the ordering of bid bonds, and COI's
• Submit proposals to Owner's
• Keep updated list of awarded projects.
• Prepare sales and purchase contracts
• Review and update existing contracts
• Explain terms and conditions to managers and interested parties
• Ensure that employees understand and comply with company contracts
• Analyze potential risks involved with specific contract terms
• Stay up-to date with legislative changes and coordinate with the legal department as needed
• Ensure all deadlines and conditions described on contracts are met (e.g. payments and shippings)
• Maintain organized system of physical and digital records
• Create language standards for existing and new contracts
• Ensure that documents are properly executed.
• Communicate with Project Manager, Project Administrator, Contract Manager, and subcontractors/suppliers regarding missing contract and insurance items.
• Ensure all contract related documents are stored according to company policy and procedures and maintain detailed and organized files.
• Answer general phone inquiries using a professional and courteous manner and direct them to the appropriate staff members
• Reply to general information requests with the accurate information
• Use computer word processing, spreadsheet, and database software to prepare reports,

  memos, and documents

• Sort incoming mail, faxes, and courier deliveries for distribution

• Prepare and send outgoing faxes, mail, and courier parcels

• Provide secretarial and administrative support to Contracts Manager and Estimating Manager

• Other duties as assigned

Required

• Associates Degree in business, construction management, Paralegal, or an equivalent field
• Drug Free Workplace: must submit and pass a pre-employment drug test

Preferred Skills

• Self-Starter
• Microsoft Office products (Excel, Word, Outlook)
• Previous work experience as a Contracts Administrator, Paralegal, or relevant position is preferred
• Knowledge of legal requirements involved with contracts
• Familiarity with accounting procedures
• Excellent writing skills
• Keen attention to detail, with an ability to spot errors
• Strong analytical and organizational skills
• Ability to work with varying seniority levels, including staff, managers and external partners
• Ability to work effectively under stressful conditions
• Ability to use discretion and keep sensitive financial related information confidential
• Ability to multitask, work under pressure, meet deadlines, and be able to thrive in a fast paced work environment.
• Ability to exercise initiative and sound judgment and to react with discretion under varying conditions

Pre-screen: Upon offer, employees will be required to complete and pass a pre-employment drug screen, background, and MVR check.

Benefits

• 401(k) with company match (traditional & roth available)
• Paid Holidays and PTO
• Parental Leave
• Medical, Dental, Vision
• Additional Voluntary benefits available
• Employee Discounts
• Company paid:
  • Health Plan (HDHP 5,000 -other plan options available for cost)
  • Long Term Disability
  • 1X Base Salary life Insurance
  • Employee Assistance Program

#BRINKHP

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.