Executive Assistant

Every moment of every day, people around the world rely on the energy they access through infrastructure built by Quanta. Comprising the largest skilled-labor force in North America, our employees are highly skilled and innovative, continually working to connect people and power. We’re building the infrastructure that supports the energy transition, and there are more opportunities than ever to be part of our team. Join us and build your career building a brighter future.

Imagine what you could do here. We encourage, inspire, and support our people to seize opportunities in our corporate office and with hundreds of our operating companies worldwide that provide solutions for the utility, renewable energy, electric power, industrial, and communications industries.

Quanta actively promotes and maintains a culture of belonging where all employees can be themselves, live their values, and find opportunities to succeed. When you join our team, you join a dynamic organization in which career development is encouraged, excellence is rewarded, and diversity is prized. Come find out how our people power modern life.

We are seeking a proactive and highly organized Executive Assistant to provide top-tier administrative support to the Regional President. The ideal candidate will possess exceptional skills in calendar management, spreadsheet maintenance, and presentation creation. This role requires a detail-oriented professional who can handle multiple tasks efficiently and contribute to the smooth operation of the Regional President's office. This role will require travel up to 50% of the time.

Administrative Support:

• Handle incoming communications, including emails, phone calls, and correspondence, with professionalism and efficiency.
• Assist with the preparation and editing of documents, reports, and other business materials.
• Coordinate travel arrangements, including booking flights, accommodations, and creating detailed itineraries.

Calendar Management:

• Oversee and manage the Regional President's complex calendar, scheduling meetings, appointments, and travel with precision.
• Anticipate and resolve scheduling conflicts, ensuring optimal time allocation for the Regional President.
• Coordinate and prepare agendas, materials, and logistics for meetings, ensuring all necessary information is organized and accessible.

Spreadsheet Management:

• Create, update, and maintain various spreadsheets to support business operations.
• Compile and analyze data to produce accurate and insightful reports for the Regional President.
• Ensure all data is organized and presented clearly, facilitating informed decision-making.

Presentation Creation:

• Design and develop high-quality presentations for internal and external meetings.
• Work closely with the Regional President to understand the key messages and objectives of each presentation.
• Ensure all presentations are visually appealing, aligned with company branding, and convey the intended message effectively.

Project Coordination:

• Support the Regional President in managing special projects and initiatives, tracking progress and ensuring deadlines are met.
• Liaise with internal teams and external partners to gather information and resources as needed.

Communication:

• Serve as a primary point of contact between the Regional President and internal/external stakeholders, ensuring clear and timely communication.
• Handle sensitive and confidential information with the highest level of discretion.

What You’ll Bring:

Experience:

• Minimum of 5 years of experience as an Executive Assistant or in a similar role, preferably supporting senior executives.

• Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with a strong emphasis on spreadsheet management and presentation creation.
• Communication: Excellent verbal and written communication skills, with a strong attention to detail.
• Organizational Skills: Superior organizational abilities, capable of managing multiple priorities in a fast-paced environment.
• Time Management: Exceptional time management skills, with the ability to prioritize and execute tasks efficiently.
• Professionalism: High degree of professionalism, with the ability to handle confidential information discreetly.

Preferred Qualifications:

• Experience in a corporate or regional office setting.
• Familiarity with project management tools and software.
• Ability to work independently and with minimal supervision.

TRAVEL REQUIREMENTS:

Travels: Yes

Percent of time: 50%

Overnight required: Yes  

PHYSICAL DEMANDS:
If one-third of the time – “seldom” or “occasionally” If one-third to two-thirds of the time or more occasionally
to frequently” If more than two-thirds of the time – “constantly”]
• Stationary Position -Seldom
• Pushing/Pulling/Reaching - Seldom
• Climb - Seldom
• Kneel - Seldom
• Grab - Seldom
• Bend - Seldom
• Lift/carry over - 10 - 30 LBS
• Vision - 20/20 Corrected Vision
• Hearing - Receive detailed information if spoken to

WORKING CONDITIONS:
• Wet or Humid - Seldom
• Working near or on moving mechanical parts - Seldom
• Working near or on heavy machinery - Seldom
• Working in high places - Seldom
• Exposed to fumes or airborne particles - Seldom
• Exposed to toxic or caustic chemicals - N/A
• Frequency of working in outdoor weather conditions - Seldom
• Work with Electricity - Seldom
• Work with explosives - N/A
• Work on or near a source of radiation - N/A
• Loud noise conditions (above 87dB)- Seldom
• Other Environmental Factors including weather conditions___N/A___________________

NOTE: THIS JOB DESCRIPTION IS NOT DESIGNED TO COVER OR CONTAIN A COMPREHENSIVE LISTING OF ACTIVITIES, DUTIES OR RESPONSIBILITIES THAT ARE REQUIRED OF THE EMPLOYEE. DUTIES, RESPONSIBILITIES, WORKING CONDITIONS, PHYSICAL DEMANDS, AND ACTIVITIES MY CHANGE OR NEW ONES MAY BE ASSIGNED AT ANY TIME WITH OR WITHOUT NOTICE.
QUANTA PROVIDES EQUAL EMPLOYMENT OPPORTUNITIES TO ALL EMPLOYEES AND APPLICANTS FOR EMPLOYMENT AND PROHIBITS DISCRIMINATION AND HARASSMENT OF ANY TYPE WITHOUT REGARD TO RACE, COLOR, RELIGION, AGE, SEX, NATIONAL ORIGIN, DISABILITY STATUS, GENETICS, PROTECTED VETERAN STATUS, SEXUAL ORIENTATION, GENDER IDENTITY OR EXPRESSION, OR ANY OTHER CHARACTERISTIC PROTECTED BY FEDERAL, STATE OR LOCAL LAWS.
THIS POLICY APPLIES TO ALL TERMS AND CONDITIONS OF EMPLOYMENT, INCLUDING RECRUITING, HIRING, PLACEMENT, PROMOTION, TERMINATION, LAYOFF, RECALL, TRANSFER, LEAVES OF ABSENCE, COMPENSATION AND TRAINING.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.