Quanta Services

  • Administrative Assistant - Contract

    Job Location US-TX-Houston
    Requisition ID
    2018-1694
    # of Openings
    1
    Category
    Administrative
  • Overview

    Provides direct administrative support to department leadership.  Monitors administrative projects and maintains schedules, exercising confidentiality, tact and diplomacy.

    Responsibilities

    • Uses business software applications (e.g. word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to routine correspondence and inquires.
    • Maintains files and records, analyzes data, and may coordinate preparation of reports.
    • Responsible for the accurate and timely creation of files, recordkeeping and department duties.
    • Handles a wide variety of complex and confidential situations and resolves conflicts involving the clerical and administrative function of the office.
    • Works collaboratively and coordinates with other Administrative Assistants for planning and implementing events and meetings during the year.
    • Assists department leadership with all functions of daily operations, including screening calls, coordinating travel arrangements, and processing expense reports, maintaining calendars and scheduling meetings.
    • Attends meetings and takes actions to ensure deliverables are met.
    • Manages invoices and coordinates invoices approvals; works with Accounting for department purchases.
    • Maintains supplies inventory; anticipates supplies needs; places and expedites supply orders and verifies receipts.
    • Adheres to internal standards, policies and procedures.
    • Performs other duties as assigned.

    Qualifications

    • Preferred Associate degree or its equivalent and 3 years of experience
    • Ability to maintain confidentiality while working with sensitive information
    • Professionalism
    • Self-starter who is able to work independently while supporting the needs of the team
    • Excellent oral and written skills with an emphasis on grammar and proof reading
    • Professional appearance and ability to work with all levels of employees in the organization, up to and including the C-Suite executives
    • Strong decision making skills
    • Strong project management skills
    • Ability to prioritize deliverables to meet timelines
    • Contract position until 12/31/2018

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