Quanta Services

  • Treasury Assistant

    Job Location US-TX-Houston
    Requisition ID
    2018-1682
    # of Openings
    1
    Category
    Finance
  • Overview

    Assists Treasury and FP&A department with all functions of daily operations, including screening calls, coordinating travel arrangements, processing expense reports, maintaining calendars, working with executive level customers and scheduling meetings.

    Responsibilities

    • Assists Treasury and FP&A departments with all functions of the daily operations. Including screening calls, coordinating travel arrangements, catering arrangements, processing expense reports, maintaining calendars and scheduling meetings.
    • Serves as back up for Cash Desk Coordinator assisting when the Cash Desk Coordinator (i.e. “wire coordinator”) is out and assisting Cash Desk Coordinator during heavy wire days.
    • Handles reconciliation of wire payments daily and scans and saves bank reports as well as all wires.
    • Serves as backup for Corporate Card Administrator; checks over incoming PCard statements to verify the correct amount of approval and backup as well as log it.
    • Prepares monthly PCard statements and reports with back up for Treasury and FP&A Teams
    • Codes all PCard transactions for Treasury and FP&A teams.
    • Reviews and approves all expenses reports and money spent for treasury and FP&A departments before management review.
    • Resolves administrative problems by coordinating preparation of meeting, board books and ad hoc reports.
    • Maintains and monitors department schedules; orders food for FP&A during earnings season.
    • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
    • Manages receiving invoices and monitors invoice approval; works with Accounting for department purchases.
    • Drafts reports, memos, letters and other documents using relevant computer applications (MS Office, Visio, etc.).
    • Receives, screens and directs incoming calls, visitors, mail and e-mail.
    • Files and retrieves corporate documents, records and reports.
    • Opens, sorts and distributes incoming correspondence, including faxes and email.
    • Receives all incoming checks and creates check log for a deposit weekly or every $100k.
    • Maintains team files on company intranet as needed.

    Qualifications

    Required Education and Experience:

    • Bachelor’s degree and 1 – 5 years of experience required.

    Computer Skills:

    • Intermediate level of proficiency in MS Office (Word, Excel) required.

    Competencies:

    • Ability to maintain confidentiality while working with sensitive information.
    • Professionalism.
    • Self-starter who is able to work independently while supporting the needs of the team.
    • Excellent oral and written skills with an emphasis on grammar and proof reading.
    • Ability to prioritize deliverables to meet timelines.

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