Administrative Assistant - South

At Service Electric Company, we believe that each employee contributes directly to the success and growth of our company. Specializing in transmission, distribution, substation, storm restoration, and technical services., our rapid expansion follows our growing reputation for delivering safe, quality, and on-time projects to all our customers. Whether we’re staffing internal support or in-field workforce, we are guided by our Core Values of Quality, Safety, and Responsibility.

Incorporated in 1945, SERVICE ELECTRIC Company now employs over 2,000 employees and operates a fleet of more than 2,000 pieces of equipment. Our primary footprint includes the Southeast, Midwest, and Puerto Rico, but our crews travel throughout the Country to assist with storm restoration. Service Electric Company is a subsidiary of Quanta Services, Inc. (NYSE:PWR).

Our culture is about supporting an environment where all employees can be themselves, are valued, and have an equal opportunity to succeed.

The Administrative Assistant in our South Region serves as the primary receptionist and provides broad administrative and operational support to office staff. As an Administrative Assistant, you will play a vital role in maintaining efficient office operations, coordinating administrative tasks, and supporting various departments within the organization. We are looking for a professional with excellent communication skills, strong organizational abilities, and a proactive approach to problem-solving.

• Answer and direct incoming office phone calls in a professional and courteous manner; serve as the first point of contact for visitors, clients, and vendors.
• Receive and log incoming FedEx/Express deliveries and promptly notify the appropriate employee or department.
• Administer and reconcile company purchase cards (p-cards) for the South region, ensuring receipts are collected and documented in accordance with company policy.
• Code p-card transactions accurately to the appropriate cost codes, projects, and GL accounts in a timely manner.
• Partner with accounting and project management to resolve p-card discrepancies and maintain compliance; prepare and submit monthly purchase card reports.
• Provide general administrative support to office employees, including scheduling, document preparation, and correspondence.
• Coordinate and schedule meetings, appointments, and travel arrangements for executives and team members.
• Maintain and update company databases and records, ensuring accuracy and confidentiality.
• Organize and maintain physical and electronic filing systems for easy document retrieval; manage document distribution, tracking, and archiving.
• Assist team members with expense reporting, timesheet management, and other administrative needs.
• Support logistics for meetings and company events, including scheduling, catering, and AV coordination.
• Other duties as assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS

• High school diploma or equivalent required; associate’s degree or additional certification in office administration or a related field is a plus.
• Proven experience as a receptionist, administrative assistant, or in a similar administrative role.
• Experience with purchase card administration, expense coding, or accounting functions is highly preferred.
• Prior experience in the construction or electrical contracting industry is preferred but not required.

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
• Excellent organizational skills with the ability to multitask, prioritize, and meet deadlines.
• Exceptional attention to detail and accuracy in data entry and financial recordkeeping.
• Strong verbal and written communication skills with a professional, courteous demeanor.
• Proactive, resourceful, and able to work independently and collaboratively within a team.
• Ability to maintain confidentiality and exercise discretion at all times.
• Ability to deal with a diverse group of individuals at all levels of management, both internally and externally.

LICENSES AND CERTIFICATIONS: None required.

SUPERVISOR RESPONSIBILITIES: No

TRAVEL REQUIRED: No

WORKING CONDITIONS:

NOTE: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, working conditions, physical demands, and activities may change or new ones may be assigned at any time with or without notice.

Service Electric Company provides Equal Employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.