Quanta Services

Administrative Assistant

US-TX-Houston
Requisition ID
2017-1439
# of Openings
1
Category
Administrative

Overview

Provides direct administrative support to Treasury Department leadership.  Monitors administrative projects and maintains schedules, exercising confidentiality, tact and diplomacy.

Responsibilities

  •  Create and maintain all department Purchase Orders
  • Review and process machine and equipment leases and maintain inventory database
  • Assists with machine and equipment lease audits
  • Manage monthly Iron Mountain pick up
  • Create and distribute daily CPS report
  • Maintain real estate services file room
  • Uses business software applications (e.g. word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to routine correspondence and inquires.
  • Maintains files and records and coordinate preparation of reports.
  • Responsible for the accurate and timely creation of files, recordkeeping and department duties.
  • Handles a wide variety of complex and confidential situations and resolves conflicts involving the clerical and administrative function of the office.
  • Works collaboratively and coordinates with other Administrative Assistants for planning and implementing events and meetings during the year.
  • Assists department leadership with all functions of daily operations, including screening calls, coordinating travel arrangements, and processing expense reports, maintaining calendars and scheduling meetings.
  • Attends meetings and takes actions to ensure deliverables are met.
  • Manages invoices and coordinates invoices approvals; works with Accounting for department purchases.
  • Maintains supplies inventory; anticipates supplies needs; places and expedites supply orders and verifies receipts.
  • Adheres to internal standards, policies and procedures.
  • Performs other duties as assigned

Qualifications

  • Preferred Associate degree or its equivalent and 3 years of experience
  • Ability to maintain confidentiality while working with sensitive information
  • Professionalism
  • Self-starter who is able to work independently while supporting the needs of the team
  • Excellent oral and written skills with an emphasis on grammar and proof reading
  • Professional appearance and ability to work with all levels of employees in the organization, up to and including the C-Suite executives
  • Strong decision making skills
  • Strong project management skills
  • Ability to prioritize deliverables to meet timelines

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