Quanta Services

Administrative Assistant, Legal

US-TX-Houston
Requisition ID
2017-1421
# of Openings
1
Category
Administrative

Overview

Quanta Services safely provides engineering, procurement and construction (EPC) services for comprehensive infrastructure needs in the electric power and oil and natural gas industries. With a workforce tens of thousands strong and offices across North America and abroad, Quanta is the premier provider in the industries it serves.

 

 

Provides administrative support to the Legal Department. Administers policies and procedures, monitors administrative projects, and maintains schedules, exercising confidentiality, tact and diplomacy

Responsibilities

  • Provides administrative support directly to the Legal department.
  • Uses business software applications (e.g. word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, etc.
  • Receives, screens and directs incoming calls, visitors, mail and e-mail.
  • Maintains files and records, analyzes data, may coordinate preparation of reports.
  • Organize and maintain records and reports pertaining to related party transactions, compliance training, parent guaranties, joint venture agreements and other legal matters.
  • Arranges business travel, coordinates meeting arrangements, tracks expenses and processes expense reports.
  • Assists with all functions of daily operations, including coordinating travel arrangements, processing expense reports, maintaining calendars and scheduling meetings.
  • Manages invoices and coordinates invoices approvals; works with accounting for department purchases.
  • Adheres to internal standards, policies and procedures.
  • Travels up to 5%
  • Performs other duties as assigned.

Qualifications

  • Associates degree preferred and 3+ years of experience in an administrative assistant role, preferably in a corporate legal department or law firm.

  • Ability to maintain confidentiality while working with sensitive information

  • Professionalism
  • Self-starter who is able to work independently while supporting the needs of the team
  • Excellent oral and written skills with an emphasis on grammar and proof reading
  • Professional appearance and ability to work with all levels of employees in the organization, up to and including the C-Suite executives
  • Strong decision making skills
  • Strong project management skills
  • Ability to prioritize deliverables to meet timelines

Quanta Services is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, genetic information, protected veteran status or any other protected characteristic, in accordance with governing law.

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed