Provides direct administrative support to department leadership. Monitors administrative projects and maintains schedules, exercising confidentiality, tact and diplomacy.
Uses business software applications (e.g. word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to routine correspondence and inquires.
Maintains files and records, analyzes data, and may coordinate preparation of reports.
Responsible for the accurate and timely creation of files, recordkeeping and department duties.
Handles a wide variety of complex and confidential situations and resolves conflicts involving the clerical and administrative function of the office.
Works collaboratively and coordinates with other Administrative Assistants for planning and implementing events and meetings during the year.
Assists department leadership with all functions of daily operations, including screening calls, coordinating travel arrangements, and processing expense reports, maintaining calendars and scheduling meetings.
Attends meetings and takes actions to ensure deliverables are met.
Manages invoices and coordinates invoices approvals; works with Accounting for department purchases.
Maintains supplies inventory; anticipates supplies needs; places and expedites supply orders and verifies receipts.
Adheres to internal standards, policies and procedures.
Performs other duties as assigned.
Preferred Associate degree or its equivalent and 3 years of experience
Ability to maintain confidentiality while working with sensitive information
Self-starter who is able to work independently while supporting the needs of the team
Excellent oral and written skills with an emphasis on grammar and proof reading
Professional appearance and ability to work with all levels of employees in the organization, up to and including the C-Suite executives
Strong decision making skills
Strong project management skills
Ability to prioritize deliverables to meet timelines