Administrative Support Specialist

NorthStar Energy Services, a Quanta Services, Inc. (NYSE:PWR) company, is based in Channelview, TX and provides engineering, design, procurement, construction and support services to the chemical, petrochemical, pipeline, oil & gas, bulk storage and terminal industries throughout the country. We offer individual project services as well as turnkey EPC project implementation.

NorthStar possesses the skills and expertise to self-perform the design and installation of civil, structural, mechanical, piping, electrical, and instrumentation systems throughout a broad array of industrial applications.

Joining our team means being part of an organization that values drive and inclusion. We focus on career development and reward excellence, recognizing each team member's unique contributions. We're at the forefront of powering modern life. Discover how your skills and dedication can make a real difference to us.

NorthStar Energy Services is seeking an experienced Administrative Support Specialist to provide advanced administrative, reporting, and document control support for active construction projects within a contractor or EPC environment. This role supports field operations, project management, scheduling, and quality teams by ensuring accurate reporting, disciplined document control, and effective coordination between internal teams, subcontractors, and vendors.

The position requires direct familiarity with construction workflows and the ability to operate effectively in fast-paced, schedule-driven project environments where accuracy, responsiveness, and attention to detail are critical.

Project Reporting & Field Coordination

• Collect, review, and consolidate daily, weekly, and monthly field reports from Construction Managers, Superintendents, and field personnel across active project sites.
• Prepare contractor-side progress reports for internal leadership review and client submittal, including manpower, progress tracking, and milestone status.
• Coordinate with the project Scheduler to obtain S-curves and look-ahead schedules (three-week and one-month) for inclusion in progress reporting.
• Support reporting related to subcontractor productivity, field progress, and schedule impacts.

Document Management & Construction Document Control

• Maintain IFC (Issued for Construction) drawings within Bluebeam, ensuring proper revision control and distribution to field teams.
• Collect, organize, and manage subcontractor and field as-built documentation, redlines, and Management of Change (MOC) records.
• Coordinate with Quality Control, project engineers, and field supervision to ensure construction documentation is complete, accurate, and audit-ready.
• Support documentation readiness for owner reviews, audits, turnover, and project closeout activities.

Submittals, RFIs & Contractor Logs

• Track and process contractor submittals through document control systems, including routing, tracking, and status updates.
• Maintain accurate RFI and submittal logs aligned with construction schedules and subcontractor sequencing.
• Track response timelines and follow up with internal teams, designers, vendors, and subcontractors to prevent construction delays.
• Coordinate communication between project management and field teams regarding approved submittals and released-for-construction documents.

• High school diploma or equivalent; associate degree or coursework in construction management, business administration, or related field, preferred
• 3+ years of experience supporting construction projects from the contractor or EPC side in an administrative, document control, or project support role
• Strong understanding of construction documentation workflows, including IFC drawings, RFIs, submittals, as-built records, and change documentation
• Advanced proficiency with Bluebeam and construction document management platforms
• High proficiency with Microsoft Office, particularly Excel and Word, for reporting, tracking, and data organization
• Ability to manage competing priorities and deadlines in an active construction environment with minimal supervision
• Strong communication and coordination skills with the ability to work effectively with project managers, field supervision, schedulers, subcontractors, and QC teams
• Experience supporting large-scale industrial, energy, or infrastructure construction projects, preferred

As a Quanta Services employee, we offer a wide range of benefits to fit your needs.

• 401(k) with immediate matching and vesting
• Fully comprehensive benefits packages; Medical, Dental, Vision
  • Your choice of PPO, HSA, FSA
• Short term and long term benefits
• Employee discounts on consumer goods

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All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.